Bare Events Photography

TERMS & CONDITIONS


Terms and Conditions 

 

Deposit

A deposit will be required upon booking. The amount will be indicated upon quotation for the job.

 

Payment

Full payment is required within 7 days of receipt of the invoice. Payment is expected prior to delivery of images and Claire Hoolahan Photography, part of Bare Events, reserves the right to retain ownership of all images until payment is made in full.

No VAT will be added.

 

Fees Include

The fees include a pre-shoot meeting, pre-shoot planning, site visit where necessary and processing of images after the shoot. 

 

Joint copyright to all approved images.

 

Additional Hours

If time on the day of the event exceeds the agreed package time then an additional fee will be charged. This not only covers the actual photography costs but also the extra time involved in processing of images after the event.

 

Turnaround Time

Normal turnaround time for an event is one working week but this is subject to change depending on the size of the project. Images are only released once payment is made in full to Claire Hoolahan Photography, part of Bare Events, (see Payment).

 

Post Production Fees

Media images and standard turnaround time of images are all included in the package price. Should faster turnaround be required, the following additional fees will be charged:

within 5 days – £75
within 24 hours – £150

 

Media

Should images for the media be required, a handful of images may be processed on the day or the next morning for media purposes. Please make sure to mention this prior to the event so that necessary arrangements can be made.

 

Additional Images

Additional images will be charged as follows:

1 photo – £40 per image

2-15 photos – £25 per image

16-30 photos – £23 per image

 

Delivery of Images

Images will be delivered via OneDrive or We Transfer, whichever is more convenient for the Client. The Client will receive images in both high resolution and low resolution.
RAW unprocessed images will not be released to the client under any circumstances.

 

Copyright

It is standard practice that Claire Hoolahan Photography, part of Bare Events, will retain copyright of all images for marketing and advertising purposes. Should this be an issue, please do let us know.

 

Travel Expenses

Travel is not charged within the Zone 1 – 6 of London.

Outside of Zone 6 travel is charged at 45p per mile. Other expenses such as trains, flights, hotels, taxis or parking will be charged at cost.

 

Travel time

Travel time to and from an event will be included, within reason. Long hours spent travelling will incur a nominal travel fee, which will vary depending on the time of travel. Should travel time for a job exceed 2 hours, hotel costs may also be charged depending on time of day and weather conditions.

 

Photography Brief

Should the brief change between time of quoting and the project taking place then Bare Events Photography reserves the right to alter the price quoted.

 

Assistance

Should assistance be required at the shoot, additional charges may be incurred. Occasionally Claire Hoolahan Photography, part of Bare Events, offers trainee photographers the opportunity to assist as work experience. If this is an option it will be discussed with and approved by the Client first.

 

Third Parties

Please note that this is an agreement between Claire Hoolahan Photography, part of Bare Events, and the Client. Should a third party require use of the images, they must contact Claire Hoolahan Photography, part of Bare Events, directly to discuss sale of images.

 

Data Storage

Please note that whilst we do all possible to back up all data safely, Claire Hoolahan Photography, part of Bare Events, cannot guarantee against data loss due to circumstances beyond our control. Once images have been released to the Client, Claire Hoolahan Photography, part of Bare Events, cannot guarantee to archive images indefinitely.